Sports clubs, drama productions, and school galas can take inbound sponsor interest on the event site. Use a form so local businesses describe budget and branding needs without a 12-page PDF prospectus as the only door.
Route mail to the treasurer or sponsorship lead.
Edit the select options in the copied HTML to your actual packages.
A three-line package list plus this form beats a buried email address.
Send the contract from your usual process, not an auto-reply PDF.
A sponsorship request form is inbound: a company asking to put their logo on a programme, pitch-side board, or gala table. It is the opposite of a cold outreach pack you send out. US booster clubs and UK community amateur sports clubs both need a structured way to log who asked, for which event, and at what rough spend.
The inquiry pack captures organisation name, contact, type of ask, and a message. You still send rate cards and contracts off-form. The form’s job is not to close the deal; it is to stop ‘we might sponsor something’ emails with no company name.
Qualify the lead. A sole trader wanting a £50 programme ad is not the same as a regional brand wanting title rights.
Do not collect card numbers. Invoicing happens after a human agrees the package.
Most clubs still use a generic contact form and lose the thread in the secretary’s inbox.
Sits on the ‘our partners’ page with last year’s logos. Notifications go to the sponsorship volunteer.
Looks professional; conversion dies on mobile because nobody downloads a 20-page deck to say hello.
Untracked. Fine for one relationship; chaos for a season of fixtures.
Right for professional clubs. Overkill for a school musical that needs three local trades.
Hugo and WordPress HTML blocks both host this form. Keep last year’s sponsor logos above the form so the ask feels real.
US 501(c)(3) and UK CIO events should still issue the correct acknowledgement letter after payment; the form does not generate tax receipts.
Ask for a Drive link in the message, or add a URL field. Do not take print-ready files on an unauthenticated public form if you need colour-managed proofs.
No. It is an inquiry. Use your existing sponsorship agreement after you agree terms.
Collect interest here. Issue invoices with the right VAT or sales-tax treatment from your accounting tool.
Let them write it in the message. Decide offline; do not put exclusivity checkboxes that legally bind you.
Let families pick conference windows without a paper signup sheet.
Collect typed consent for off-site trips without scanning paper slips.
Staff school fairs, matches, and open evenings with a public signup.