Proposal teams lose days hunting the latest RFP PDF in email. The form records the project title, due date, and the buyer’s organisation so your writers start from a single row instead of a forwarded chain.
Keep sales copied, but give writers ownership.
Nameless RFPs become ‘that thing from Tuesday’.
Mention it in every outbound capability deck.
Record the reason so BD can learn.
A request for proposal asks how you would deliver an outcome: a system, a programme, a fit-out. US public-sector RFPs can run hundreds of pages; UK public buying may sit on Contracts Finder with a similar weight. The web form cannot host the packet. It can register who sent it, what they call the project, and when a response is due.
Use organisation (UK spelling) in your intro copy when the buyer is a council, NHS body, or British charity—those teams notice. US commercial RFPs still say organization in their own documents; you do not need to match them on this page.
Win/loss often starts with a missed due date that nobody put on a calendar.
Decline fast in writing if you will no-bid. Ghosting procurement poisons the next cycle.
Portals own incumbents. Google traffic still finds boutique vendors.
For inbound packets from buyers who are not in your CRM yet.
SAM.gov, Contracts Finder, and similar remain mandatory when they are. This form is extra inbound, not a substitute.
Common. Force them through this form so the due date is structured.
Loopio and RFPIO store answers. They still need a clean intake row.
Consultancy marketing sites are static more often than sales admits. Put the form on /rfp and send notifications to the proposal lead.
Ask in the message whether the delivery site is a US ZIP or a UK postcode—travel and on-site days change the commercial model.
Use a cloud link. Do not rely on a marketing host for 80MB packets.
This is intake only. Your bid/no-bid and security questionnaires still happen offline.
Ask them to list lots in the message or add a textarea after copy.
Say so on the page and send a DocuSign; a web checkbox is weak evidence.